K-Collect LTD · Cyprus
Software that adapts to your business.
We build custom software with AI for companies that run events, place staff and send invoices. And we hold and license the brands such companies trade under. Both grew out of a business we run ourselves, not out of a drawing board.
Software and AI
One project. One dataset. Every team.
From the first enquiry to the invoice, every team works from the same version. The AI reads, sorts and drafts. Fixed calculation logic works out quantities, shifts and amounts, the same way every time. People decide and approve.
Today
Five people, five versions, ten e-mails
- Sales changes the quote.
- An e-mail goes to everyone it might concern.
- Everyone rereads the quote and hunts for the change.
- Shifts are adjusted by hand in a spreadsheet.
- Stores, kitchen and transport: the same again.
With K-Collect
One change that reaches everyone
- Sales changes the time once, in the project.
- The system shows the knock-on effects: hours, staff, partners.
- The e-mail to the partner is drafted and waiting.
- A person checks and sends; nothing leaves without approval.
- Each team sees only what changes for them.
01
Business software with AI
One system instead of a quoting tool, spreadsheets and mailing lists. A cockpit for management at the top, projects in the middle, shared knowledge underneath.
- Projects from enquiry to final costing
- An inbox that files e-mails to the right project by itself
- Knowledge base: recipes, items, stock, partners, prices
- Dictate instead of typing, receipts by photo
02
Event project platforms
For trade fairs, conferences and large tenders, a platform of its own for each project, built from a template on a shared core.
- From the floor plan to guests, buffet metres and portions
- Costing and cost matrix in variants
- Staff planning and a crew app for the team on site
- Client portal and a complete change log
03
E-invoicing and compliance processes
In Germany, businesses with prior-year turnover above €800,000 must issue electronic invoices to business customers from 2027, all businesses from 2028. Many industry tools cannot.
- Collect invoices from the existing system and check them
- ZUGFeRD and XRechnung in your own corporate design
- One-click approval, sent from your own mailbox, copy to DATEV
- Mandatory safety briefings online: link, signature, record
04
Software for staffing companies
The complete system for temporary staffing in hospitality and events. In daily use for months, with around 400 users across the office, the workforce and the client base.
- Scheduling checked against qualification and quota
- Hire-out agreements with a digital signature
- Time and payroll with collective agreement, export to DATEV
- Client portal and mobile portal for the workforce
Principles
Your system. Your data.
Your own server
Every client gets an instance of its own with its own database, hosted in Germany and GDPR-compliant. Reachable from anywhere, without a VPN.
Independent
The system belongs to you and runs on your side. You stay independent of software vendors, and of us. All data can be exported at any time.
AI with a clear role
The AI reads, sorts and drafts. Anything that has to be calculated is calculated by fixed logic. Anything that leaves the building is approved by a person.
Fits what you have
DATEV through the official interfaces, mailboxes connected. Legacy systems are replaced in parallel operation, without a hard cut.
Grows with you
A “could be better” button in every view. Changes are built in a test copy and go live only after review. Nothing can break.
Built by the user
Our founder runs staffing companies for hospitality and events himself. Every feature exists because daily business needed it.
Approach
In stages that build on each other.
Understand first, then build, then start together. We do most of the building; your people bring their knowledge.
Discovery
With every team at their desk: “Show me your day.” The result is a map of who needs which data from whom.
Foundation
Set up the server, take over clients, items and past quotes once. Your business is in the system.
Pilot
One real enquiry runs all the way through, alongside the usual route. Whatever sticks is fixed straight away.
Roll-out
A workshop on your own pilot project instead of examples, then team by team, much of it online.
Ongoing support
Regular sessions, new requests, new building blocks. The system grows with you.
Tender for more than 4,000 guests: one database for costing, cost matrix, crew app, client portal and change log.
Assignment in Vienna: staff information and a crew app for the team on site.
Staffing company in Berlin: around 400 users, online safety briefings since October 2026.
Our own bookkeeping: receipts by photo, e-mails filed to the case, e-invoices to EN 16931.
Brand management
Holding and licensing brands
K-Collect holds trademark rights in employment and staffing services, administers them and grants licences to operating companies. The objects in our memorandum of association are the ownership, management, exploitation and sub-licensing of intellectual property rights.
01
Holding the rights
The protected rights of a group in one place, separate from day-to-day trading.
02
Granting licences
Head and sub-licences with a defined term, a defined scope and a traceable fee, monthly or per hour placed.
03
Running the billing
Electronic invoices to EN 16931, reverse charge in the single market and a complete document trail for an audit.
Company
Who K-Collect is
K-Collect LTD is a company for brand management and custom software, a private company limited by shares under Cyprus law, seated in Anogyra near Limassol. Philipp Krause is the sole shareholder and director.
The company belongs to a group of staffing businesses in Germany. Both fields of work come from there: the brands the companies trade under, and the software they work with. We advise and we deliver, for the long run.
Key facts
- Company
- K - COLLECT LTD
- Legal form
- Private company limited by shares, Cyprus
- Registration number
- HE 443706
- Incorporated
- 13 February 2023
- VAT number
- CY 60005785I
- Director
- Philipp Krause
- Activity
- Brand management and licensing, custom software
Contact
Which process costs you the most time?
That is the one we take as the pilot. We show you live how it runs for us, not on slides, and afterwards you get a timeline and a quote for the first stages.
K - COLLECT LTD · Exofraxi 6 · 4603 Anogyra, Limassol · Cyprus